The department is committed to maintaining an ethical, transparent and accountable workforce and actively encourages employees to uphold the highest standard of conduct and integrity at all times, in accordance with Commissioner’s Instructions No. 7 and No. 8.

As part of the employee’s induction program, new starters are required to complete face-to-face Accountable and Ethical Decision Making (AEDM) and Conflict of Interest (COI) training. As at 30 June 2019, 98 per cent of employees have completed AEDM training and 93 per cent of employees have completed COI training.

Breach of Standards claims

Breach of Standard claims may be made for all Standards other than the Discipline Standard.

In 2018–19 there were eight claims lodged against the Employment Standard. The claims were reviewed by the Public Sector Commissioner with no breaches found. No other category of breach claims was received.

Recordkeeping plans

Evaluation of record keeping systems

The department continuously monitors and evaluates the performance of its Electronic Document and Records Management Systems (EDRMS) to ensure compliance with both legislative standards and operational business requirements.

Unstructured data created by our internal users, and structured data submitted by our customers and uploaded into our EDRMS (via integration with departmental business systems), is closely and regularly monitored, audited, verified and reviewed for both quality assurance and data integrity. This includes qualitative and quantitative system checks that analyse data, providing accountability and transparency.

During 2018–19 additional functional EDRMS features were developed and released to enhance user experience and record keeping practices.

Training programs

All new departmental employees are required to complete the following mandatory corporate information management and record keeping training:

  • Total recordkeeping awareness training (online): A self-paced learning and development package covering: government employee accountability and compliance standards; legislative requirements including the State Records Act 2000 and the Freedom of Information Act 1992; benefits of best practice record keeping; consequences of inadequate record keeping; and the creation, access, storage and disposal of government records.
  • Record keeping refresher training (online): completed every three years to ensure user’s knowledge is up-to-date and best practice is maintained.
  • EDRMS basics training (face-to-face): an introduction to the EDRMS; and the application of foundational information management principles that guide system use and data creation and storage.
  • Objective training (online): for employees wanting to use the department’s Objective EDRMS. All modules must be completed and passed, prior to gaining access to Objective.

In addition to mandatory training, other training options and resources include:

  • one-on-one coaching sessions;
  • direct support from Record Keeping Consultants;
  • training sessions provided to meet the needs of individual operational areas (includes options for advanced EDRMS training modules); and
  • an online EDRMS help page (contains over 15 categories of recordkeeping learning guides).

Corporate Information staff regularly attend workshops and presentations offered by the State Records Office and Records and Information Management Professionals Australasia for continuous professional development and to ensure their skills and knowledge remain current and relevant.

The table below outlines the number of employees who participated in corporate information management and record keeping training for 2018–19.

International Labour Organization Convention 81: Labour inspections

Australia is a member nation of the International Labour Organization. The International Labour Organization is the peak international organisation responsible for setting international labour standards through the development and monitoring of International Conventions and Recommendations. The Australian Government ratified International Labour Organisation Convention 81 - Labour inspections on 24 June 1975. Article 21 of Convention 81 requires certain information to be published in annual reports for each of the central inspection authorities.

In Western Australia, the department is the central authority responsible for conducting inspections for wages and conditions of employment, and workplace safety.

Relevant laws and regulations

The reporting in this section relates to inspection services delivered by the department during 2018–19 for:

  • workplace safety under the OSH Act, Mines Safety and Inspection Act 1994 (MS&I Act), Petroleum (Submerged Lands) Act 1982, Petroleum and Geothermal Energy Resources Act 1967, and Petroleum Pipelines Act 1969 (Petroleum Acts); and
  • wages and conditions of employment under the Industrial Relations Act 1979 (IR Act).

Inspection staff

During 2018–19, the department employed the full-time equivalent of 174.4(1) workplace safety inspectors and 8.4 industrial relations inspectors.

Workplaces liable for inspection in WA

At the beginning of the reporting period the total number of businesses operating in WA was 230,570(2).

During 2018–19, a total of 1.345 million people were employed in WA(3).

It should be noted that workplaces covered by the Comcare system for workers’ compensation are subject to the Commonwealth’s work health and safety legislation, and are therefore outside of the jurisdiction of the State system for occupational safety and health.

Also note that the WA industrial relations system applies only to unincorporated businesses and the State public sector. It is estimated that between one third and one fifth of WA employees are covered by the State system.

(1) Not comparable to 2017–18 as workplace safety reporting was only against the Occupational Safety and Health Act 1984
(2) The Australian Bureau of Statistics 8165, Counts of Australian Businesses, including Entries and Exits, Jun 2014 to Jun 2018
(3) Australian Bureau of Statistics, catalogue no. 6291.0.55.001 Labour Force, Australia, Detailed – Electronic Delivery, June 2019, data released 25 July 2019

Inspections conducted

Inspections conducted during 2018–19 relating to workplace safety totalled 8,217. Also during the period, 387 employer activities were inspected under the IR Act.

212
more site inspections under the
OSH Act in 2018–19 than 2017–18

Inspection outcomes

During 2018–19, workplace safety enforcement proceedings resulted in 18 convictions. Fines imposed totalled $1,073,900.

Of the 387 employer inspections conducted, 122 separate breaches of awards, agreements or legislation were identified. One enforcement proceeding was finalised during the period, resulting in penalties of $22,000.

Industrial accidents and occupational diseases

In WA, a lost time injury or disease (LTI/D) is defined as one day/shift lost or more. Unless specified otherwise, lost time injury and disease data are based on workers’ compensation claims for work-related injuries and diseases supplied by WorkCover WA that involve one or more days off work as a result of the work-related incident.

The LTI/D frequency and incidence rate are the principal measure of safety performance in WA, and are used to monitor performance against national targets.

  • Frequency rate = number of LTI/Ds / number of hours worked x 1,000,000
  • Incidence rate = number of LTI/Ds / number of workers x 100

According to the most recent preliminary workers’ compensation claims data, work-related LTI/Ds in Western Australia recorded a 2.1 per cent reduction in frequency rate, from 7.57 LTI/Ds per one million hours worked in 2016–17 (revised data) to 7.41 in 2017–18 (preliminary data). The five-year trend (2013–14 to 2017–18) shows a 9.5 per cent reduction.

There was a 1.6 per cent reduction in the incidence rate, from 1.27 LTI/Ds per one hundred employees in 2016–17 (revised data) to 1.22 in 2017–18 (preliminary data). The five-year trend (2013–14 to 2017–18) shows a 13.2 per cent reduction.

Note: The LTI/D figures have been rounded up to two decimal places

Information on disease groups that are being monitored at a national level can be accessed on the Safe Work Australia website:

www.safeworkaustralia.gov.au