Disclosures and legal compliance

Other legal requirements

Supporting a safe, fair and responsible future for the Western Australian community, industry and resources sector.

Expenditure on advertising, market research, polling and direct mail

In accordance with section 175ZE of the Electoral Act 1907, the department incurred the following expenditure in advertising, market research, polling, direct mail and media advertising.

Total expenditure for 2017–18 was $500,627.16. Expenditure was incurred in the following areas (detailed in Table 13 below).

Expenditure Expenditure Amount Total
Advertising Adcorp – publicity
Adcorp – regulation
Adcorp – recruitment
Minesite Publication
Annual Membership Brochure Racking 12 Months @ Fremantle Visitor Centre & Passenger Terminal
Australian, Gold, Gem and Treasure Magazine - Seven Golden Rules 2017 - Australian Gold Gem & Treasure - August, 2017 Issue
Derby Fitzroy Crossing – A visitors guide to the West Kimberley - Seven Golden Rules Glove Box Guide to the East Kimberley 2018
Edition – Seven Golden Rules of Prospecting
September 2017 Open Day Advert
August 2017 Advert – Acreage release
Market research organisations Business Research Methods
Gartner's - ICT Research, Coaching And Advisory Service - Fixed Price - (IT Executives CIO Essentials - Year 1 & Year 2)
Survey Monkey Subscription
Research Consultancy To Conduct Annual Resources
Stakeholder Satisfaction Survey
Survey Data For Ari Salary Review
Polling organisations Mentimeter $383.16 $383.16
Direct mail organisations Wataway
Campaign Monitor
Vanguard Press
Australia Post
Media advertising organisations Redwave Media
West Australian Geologist
Total $500,627.16

Compliance with public sector standards and ethical codes

The department is committed to maintaining an ethical, transparent and accountable workforce and actively encourages employees to uphold the highest standard of conduct and integrity at all times, in accordance with Commissioner’s Instructions No. 7 and No. 8.

The development of a Code of Conduct for the new department has progressed and as at 30 June 2018, 92 per cent of employees have completed mandatory Accountable and Ethical Decision Making training.

Breach of Standard claims

Breach of Standard claims may be made for all Standards other than the Discipline Standard. Of five claims lodged against the Employment Standard in 2017–18, no breaches were upheld when reviewed by the Public Sector Commissioner. The one breach claim lodged against the Grievance Resolution Standard was upheld when reviewed by the Public Sector Commissioner.

Record keeping plan

The Record Keeping Plan (RKP) is an essential business tool, which provides an accurate reflection of how recorded information is created, stored, managed and legally disposed of, across the department. Part 3, Division 4 of the State Records Act 2000 states the department must review its RKP every five years or when there is any significant change to the department’s functions. In order to meet this requirement, departmental legacy agencies reviewed their RKP’s in 2017 and submitted their findings to the State Records Commission. A decision was made to create a new RKP for the department.

In 2018 the department created a new RKP in accordance with section 19 of the State Records Act 2000. The RKP and self-evaluation checklist was endorsed by the Director General and submitted to the State Records Commission for approval on 31 May 2018. Key corporate information management governance policies, procedures and guidelines have been reviewed, updated and published to support the department and its officers in complying with the RKP standards and legislation.

Evaluation of record keeping systems

The department continually monitors the performance of the Electronic Document Management Systems (EDRMS), including the data received through integration with other departmental record keeping systems. Qualitative and quantitative system checks are conducted on a regular basis to analyse data integrity, audit logs and capture actions on files and documents.

During the year, new EDRMS functional features were developed and released to enhance system users’ experiences.

Record keeping training

All new employees are subject to the following mandatory information management and record keeping training:

  • Record Keeping Awareness Training – an online, self-paced package covering government accountability and compliance, the benefits of good practice in record keeping, the consequences of inadequate record keeping, and the creation, access, storage and disposal of government records.
  • Accountable and Ethical Decision Making (AEDM) Online - Record Keeping Module covering the legislative and policy framework for record keeping, the role of managers and supervisors, and the individual responsibilities of government employees.
  • EDRMS Basics – classroom training covering the introduction to the EDRMS, and the application of foundational information management principles that guide system use and data creation.
  • Employees complete an online record keeping refresher training every three years to ensure their knowledge is up to date and their record keeping is diligent.

In addition to mandatory training, employees are offered one-to-one desktop coaching sessions, with advanced EDRMS training modules regularly scheduled or arranged as required.

Corporate Information Management employees regularly attend workshops and presentations offered by the State Records Office, and Records and Information Management Professionals Australasia (RIMPA) for continuous professional development and to ensure their skills and knowledge remain current and relevant. See the table below for the range of training available and numbers of employees trained during the year:

Training Employees Trained
Record Keeping Awareness Online 176
AEDM – Records Module 143
EDRMS Basics 226
EDRMS Online 172
EDRMS Advanced 80
EDRMS Refresher 78
One to one desk top coaching 134
Business folder owner 39

International Labour Organisation Convention 81: Labour inspections

Australia is a member nation of the International Labour Organisation. The International Labour Organisation is the peak international organisation responsible for setting international labour standards through the development and monitoring of International Conventions and Recommendations. The Australian Government ratified International Labour Organisation Convention 81 - Labour inspections on 24 June 1975. Article 21 of Convention 81 requires certain information to be published in annual reports for each of the central inspection authorities.

In Western Australia, the department is the ‘central authority’ responsible for conducting labour inspections for workplace safety, and wages and conditions of employment. The reporting in this section relates to the inspection services delivered by Labour Relations and WorkSafe for 2017–18.

Article 21 of Convention 81 requires the department to report on a number of matters namely:

(a) Laws and regulations relevant to the work of the inspection service
Legislation administered by the department and changes to written laws during 2017–18, relevant to the work of the inspection service, are provided in the responsibilities section and in Appendix 1 of this report. The operations and performance section of this report also provides information on issues and trends impacting the department and the inspection environment.

(b) Staff of the labour inspection service
In 2017–18, the department employed the full-time equivalent of 7.75 industrial inspectors in Private Sector Labour Relations. The Safety Regulation Group has a full time equivalent complement of 93 inspectorate staff appointed under the Occupational Safety and Health Act 1984.

(c) Statistics of workplaces liable to inspection and the number of workers employed
There were a total of 228,527 businesses operating in Western Australia as at June 2017 (Australian Bureau of Statistics, Counts of Australian Businesses, including Entries and Exits, Jun 2013 to Jun 2017). A total of 1,340,000 people were employed in Western Australia (Australian Bureau of Statistics, Labour Force, Australia, May 2018). It should be noted that the Western Australian industrial relations system applies only to unincorporated businesses and the state public sector. The department estimates that between one third and one fifth of Western Australian employees are covered by the State system.

(d) Statistics of inspections visits
During 2017–18, Private Sector Labour Relations conducted inspection activities of 363 employers. The Safety Regulation Group inspectors appointed under the Occupational Safety and Health Act 1984 conducted 6,893 physical workplace visits including repeat visits.

(e) Statistics of violations and penalties imposed
Information on the number of prosecutions and penalties imposed is provided in the prosecutions section of this report. Private Sector Labour Relations found that of the 363 employers inspected, 104 separate breaches of awards, agreements or legislation were identified and three prosecutions were undertaken with one penalty imposed.

(f) Statistics of industrial accidents and occupational diseases
The lost time injury and disease (LTI/D) frequency and incidence rate are the principal measure of safety performance in Western Australia, and are also used to monitor performance against national targets. The frequency rate is calculated against the formula: Number of LTI/D divided by the number of total hours worked multiplied by 1,000,000. The incidence rate is calculated against the formula: Number of LTI/D divided by the number of employees multiplied by 100. A lost time work-related injury or disease is counted where there is at least one complete day or shift off work.

The operations and performance section of this report provides information on work-related injury and disease frequency and incidence rates for Western Australia. Information on disease groups that are being monitored at a national level can be accessed on the Safe Work Australia website (www.safeworkaustralia.gov.au).

Department specific reporting

Some of the legislation administered by the department requires specified information to be published in the Annual Report. In most cases this is in relation to the “number, nature and outcome” of complaints or investigations and also which matters were referred to the State Administrative Tribunal. Other legislation administered by the department requires specific reporting, in accordance with the relevant act, for referral to the Minister separately.
Please refer to the Appendices for this information